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The backend mini-ERP for controlled operations

Eight operational systems.
One control layer.

ITS V.Pro connects procurement, vendors, receiving, inventory, departmental operations, finance controls, approvals and reporting. It is not a collection of disconnected screens. It is one traceable operating chain—from demand to purchase, receipt, movement, usage, count, recovery and management evidence.

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8connected control systems
117+verified line capabilities
20+operational work surfaces
13dedicated report families

One transaction chain

Each control strengthens the next.

A requisition can become an approved LPO, a verified GRN, valued inventory, a department movement, a counted position and an auditable management report—without losing its operational history.

01Demand
02Approval
03Purchase
04Receive
05Control
06Use
07Count
08Report
01

Command intelligence

Operational command centre

See the operation before the operation surprises you.

A live management cockpit that brings procurement, receiving, vendor exposure, inventory risk and actions requiring attention into one decision surface.

Operational resultManagement moves from chasing updates to acting on a shared operational picture.
Controls by workflow

  • Actions & indicators

    See exceptions and the current operating picture.

    Included controls
    • Action-required queues and exception visibility
    • Live operational KPI summaries

  • Purchasing pipeline

    Follow orders, risk and deadlines.

    Included controls
    • LPO pipeline by procurement stage
    • Procurement risk and deadline monitoring

  • Supplier spend

    Review spend concentration.

    Included controls
    • Vendor spend concentration visibility

  • Supplier credit

    Monitor credit exposure.

    Included controls
    • Vendor credit-health monitoring

  • Reorder needs

    Spot items below their reorder level.

    Included controls
    • Items-below-reorder alerts

  • Receiving activity

    Review recent goods receipts.

    Included controls
    • Recent GRN receiving activity

  • Invoice gaps

    Identify receipts awaiting invoices.

    Included controls
    • Uninvoiced GRN alerts

  • Quality alerts

    Follow up receiving issues.

    Included controls
    • Vendor quality-control alerts
02

Commercial foundations

Items, vendors and master data

Build clean operational decisions on controlled master data.

Maintain the item, vendor, unit, category, department and user records that every downstream transaction depends on.

Operational resultProcurement, receiving, counts and reporting operate from one governed data foundation.
Controls by workflow

  • Item catalogue

    Find items within a structured category tree.

    Included controls
    • Searchable item directory and active-item master
    • Hierarchical item categories

  • Departments & units

    Assign items and manage unit conversions.

    Included controls
    • Department assignment by item, including bulk assignment
    • Base units of measure and conversion rules

  • Supplier directory

    Maintain vendors and supplied categories.

    Included controls
    • Vendor registry and supplied-category mapping

  • VAT standing

    Review vendor VAT information.

    Included controls
    • Vendor VAT-standing management

  • Master-data approvals

    Review new items and vendors.

    Included controls
    • Pending item and vendor approval queues

  • Reference data

    Maintain departments and reference records.

    Included controls
    • Department and reference-data administration

  • User administration

    Manage users within defined roles.

    Included controls
    • Role-controlled system-user administration

  • Bulk workflows

    Use controlled imports and exports.

    Included controls
    • Guarded catalogue exports and bulk workflows
03

Demand to commitment

Requisitions, procurement and LPO control

Turn operating demand into authorised purchasing—not informal spending.

Plan demand by department, govern requisitions, allocate approved requirements to vendors and manage the complete Local Purchase Order lifecycle.

Operational resultEvery purchase commitment has context, approval, ownership and a traceable route back to operational demand.
Controls by workflow

  • Plan demand

    Raise routine, event or emergency requirements.

    Included controls
    • Department-based store-requisition planning
    • Routine, event, seasonal and emergency requisition purposes

  • Review requisitions

    Check quantities and submission stages.

    Included controls
    • Draft, ready, submitted, verified and authorised SR lifecycle
    • Stock-controller verification and quantity review

  • Authorise & record

    Approve requests and retain their history.

    Included controls
    • Management authorisation and rejection workflow
    • Requisition activity history and archive

  • Allocate demand

    Follow fulfilment and allocate demand to vendors.

    Included controls
    • Outstanding-demand and fulfilment tracking
    • Multi-vendor allocation from approved demand
    • SR-to-LPO demand traceability

  • Prepare orders

    Create, edit and submit LPOs.

    Included controls
    • LPO creation, editing, completion and submission

  • Order lifecycle

    Manage approvals, cancellations and special orders.

    Included controls
    • LPO approval, rejection, expiry and cancellation controls
    • Emergency and transfer-related LPO handling

  • Credit checks

    Review credit and override requests.

    Included controls
    • Vendor-credit validation and override review

  • Gaps & line status

    Follow remediation and individual order lines.

    Included controls
    • Procurement-gap acknowledgement and remediation logs
    • Line-level LPO item and status visibility
04

Delivery to liability

Receiving, verification and vendor payables

Control what enters stock and what becomes payable.

Connect approved orders, physical receiving, independent verification, invoice capture, vendor balances and payment planning in one controlled chain.

Operational resultStock and payables are created from verified evidence instead of assumptions at the receiving point.
Controls by workflow

  • Receiving sessions

    Receive approved orders in controlled sessions.

    Included controls
    • Approved-LPO receiving queue
    • Controlled receiving sessions with draft and pause support
    • Receiving-session lock and authorised takeover

  • Partial deliveries

    Handle batches and outstanding quantities.

    Included controls
    • Partial and batch receiving support
    • Remaining-quantity controls against the LPO

  • Verify receipts

    Review GRNs, discrepancies and rejections.

    Included controls
    • Pending-verification GRN workflow
    • Independent pass or variance verification
    • Flag, repeat-review and rejection handling

  • Invoices & GRNs

    Capture invoice details and receipt records.

    Included controls
    • Vendor invoice number, value and history capture
    • GRN numbering, detail views and downloadable records

  • Supplier quality

    Review receiving history and supplier performance.

    Included controls
    • Receiving audit logs and vendor QC history
    • Fulfilment, QC and remediation scorecards

  • Balances & aging

    See transactions, payables and due dates.

    Included controls
    • Current vendor balances and transaction history
    • Payables aging and due-date visibility

  • Payments & credit

    Record allocations and plan payments.

    Included controls
    • Vendor payment recording and allocation
    • Payment schedules and credit-exposure control

  • Prices & comparison

    Review item prices across suppliers.

    Included controls
    • Vendor price lists and item-level price history
    • Cross-vendor price comparison
05

Stock position and value

Inventory control, valuation and traceability

Know what you hold, what it is worth and exactly how it changed.

Establish opening positions, maintain current balances, trace every movement, understand FIFO-based value and age, and govern corrective adjustments.

Operational resultInventory becomes a defensible operational and financial record rather than a periodically corrected estimate.
Controls by workflow

  • Opening stock

    Set opening balances and review corrections.

    Included controls
    • Opening-stock setup and controlled import
    • Opening-stock correction request workflow

  • Current balances

    Search quantities and inventory values.

    Included controls
    • Current inventory balances with server-side search and pagination
    • Inventory quantity and value summaries

  • Movement history

    Follow movements, costs and source references.

    Included controls
    • Period movement summaries
    • Complete stock ledger by item, date and movement type
    • Signed quantities, unit costs and movement values
    • Traceable GRN, issuance, leakage, return and adjustment references

  • Stock valuation

    Review FIFO-based inventory value.

    Included controls
    • FIFO-anchored inventory valuation

  • Aging & slow movers

    Review older stock by quantity and value.

    Included controls
    • Inventory aging by quantity and value bucket
    • Slow-moving and older-stock visibility

  • Adjustments

    Request, review and approve corrections.

    Included controls
    • Stock-adjustment request, approval and rejection workflow

  • Returns

    Post vendor and department returns.

    Included controls
    • Vendor-return and department-return stock posting

  • Reorder visibility

    Review low stock and reorder policies.

    Included controls
    • Reorder-policy and low-stock visibility
06

The last operational mile

Department stock, usage and daily operations

Extend control beyond the central store to every operating department.

Track stock as it moves into revenue and operating departments, then connect balances, transfers, counts, usage and sales declarations by work period.

Operational resultManagement can see where stock went, what each department holds and how consumption relates to declared performance.
Controls by workflow

  • Issue stock

    Track departmental issues and summaries.

    Included controls
    • Controlled issuance from main inventory to departments
    • Issuance summaries by department, category and item

  • Transfer stock

    Follow movements between departments.

    Included controls
    • Direct department-to-department transfers
    • Department transfer history and drill-down detail

  • Department balances

    See quantities and current stock value.

    Included controls
    • Department stock balances and current stock value

  • Count setup

    Manage sessions, profiles and units.

    Included controls
    • Department inventory-count sessions
    • Department count profiles and item/UOM mapping

  • Usage & performance

    Review consumption within work periods.

    Included controls
    • Actual-usage calculation by approved work period
    • Department usage lines and performance detail
    • Revenue-department operational visibility

  • Sales declarations

    Enter and approve reported sales.

    Included controls
    • Sales declaration entry and approval

  • Losses & waste

    Review leakage, spoilage and approvals.

    Included controls
    • Leakage, wastage, damage and spoilage requests
    • Multi-stage leakage approval queues

  • Returns & review

    Manage returns and their approvals.

    Included controls
    • Vendor and department returns
    • Return review, approval and rejection workflow
07

Physical truth and accountability

Stock-count governance and variance recovery

Make physical counting a governed control process, not a spreadsheet event.

Plan and execute recurring or targeted counts, independently review variances, resolve exceptions and carry accountability through to a controlled recovery register.

Operational resultPhysical stock differences are surfaced, explained, approved and resolved through a complete evidence trail.
Controls by workflow

  • Count programmes

    Set periods, schedules and count scope.

    Included controls
    • Weekly, monthly, spot, audit and initialization count support
    • Main-inventory and department count programmes
    • Count work periods, schedules and scope setup

  • Physical entries

    Use profiles, sampling, blind entry and units.

    Included controls
    • Item profiles, sampling and bucket assignment
    • Blind physical-count entry
    • Whole-unit and remainder UOM counting

  • Variance & recount

    Compare quantities and investigate differences.

    Included controls
    • Expected-versus-actual variance calculation
    • Count explanations and recount support

  • Review & exceptions

    Approve sessions and handle controlled changes.

    Included controls
    • Structured submission, review and approval
    • Session reopen, void and controlled deletion
    • Exception queues and count diagnostics

  • Period continuity

    Carry approved balances into the next period.

    Included controls
    • Month-end close and opening-balance continuity

  • Recovery cases

    Assign variances and track recovery.

    Included controls
    • Variance cases linked to responsible users
    • Recovery allocation and status tracking

  • Recovery periods

    Review payroll summaries, ledgers and indicators.

    Included controls
    • Payroll-period recovery summaries
    • User recovery ledger and period KPIs

  • Resolve cases

    Record waivers, adjustments and escalations.

    Included controls
    • Waiver, adjustment and escalation resolutions
08

Decision-grade evidence

Reporting, audit and process governance

Turn operational transactions into management, finance and audit evidence.

Use dedicated analytical surfaces and cross-cutting controls to understand performance, investigate actions and preserve process integrity.

Operational resultTeams work from governed reports and auditable histories instead of manually assembled data extracts.
Controls by workflow

  • Purchasing reports

    Review LPO approvals and supplier spend.

    Included controls
    • LPO approval performance report
    • Vendor spend analysis

  • Receiving reports

    Review GRN compliance and invoice differences.

    Included controls
    • GRN compliance report
    • Invoice submission and variance report

  • Value & aging

    Review inventory value and older stock.

    Included controls
    • Inventory valuation report
    • Stock-aging report

  • Counts & departments

    Review variances, usage and issuances.

    Included controls
    • Stock-count variance report
    • Department work-period performance
    • Issuances summary report

  • Supplier obligations

    Review payables by age.

    Included controls
    • Vendor payables-aging report

  • Activity & audit

    Review approver activity, audit and categories.

    Included controls
    • Approver activity report
    • System audit-trail report
    • Category hierarchy report

  • Permissions & reasons

    Review roles, activity history and decision reasons.

    Included controls
    • Role-based permissions around sensitive actions
    • Timestamped workflow activity histories
    • Reason capture for critical edits and decisions

  • Evidence & presence

    Export records and see concurrent-user presence.

    Included controls
    • Exportable operational and financial evidence
    • Concurrent-user presence on operational work surfaces

See it in your operating context

Do not settle for a generic product tour.

Choose the control areas that matter to your business and we will prepare a focused ITS V.Pro demonstration around your real workflow.

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